Final Connecticut 2020 Tournament Update
I’m saddened to inform you that our 2020 Connecticut BJJ Open has been officially cancelled. It will not be rescheduled this calendar year, but we have already secured March 27th and 28th of 2021 at the Floyd Little Athletic Center to try again.
For many reasons it’s neither prudent nor possible for us to host the event. With such a large tournament we would not be able to follow state health and safety regulations. The venue, being a high school, is also unlikely to allow any events to be hosted this summer and beyond so it was probably going to be a moot point anyway.
Though the tournament is cancelled, our Connecticut 2020 Sub-Only Showcase will take place as scheduled, on August 15th, at Soulcraft Martial Arts in Hamden, CT, not far from the original venue. That event will be closed to the public but streamed LIVE for FREE on our YouTube channel.
We will find a way in the near future to recognize our Top Fundraisers and Top Fundraising Teams, as they have certainly earned it.
What Happens Next:
This tournament had 700+ competitors registered as paid competitors, fundraisers, and volunteers alike. Our fundraisers will have perks they want to fulfill and our paid competitors (who don’t want to donate their registration fees) will need to be refunded.
Our team of three (myself, Becky, and Dave) are still not back in the office full-time yet. Any actions we’ll need to take between refunds and perk fulfillment will be taking place over the next few weeks / months as we work through the massive amount of logistics.
Below we’ve broken down what each competitor needs to do depending on their 1) ticket type and 2) fundraising efforts. Some of you fall into both categories, so please read in full.
Refunding Paid Competitors
All competitors who paid an entry fee are entitled to a full refund.
However, we’d be remiss if we didn’t underscore the importance of your support right now.
Whether your registration was $70, $80, $90, or $100, your contribution to Tap Cancer Out goes an extremely long way during this difficult time and allows us to continue our efforts to empower the BJJ to fight for those in the fight of their lives. We are poised to fund millions of dollars of research over the next few years, but we need to make it there first.
If you’re interested you can DONATE your registration fee. In turn we will send you a tax-deductible receipt.
If not, that’s TOTALLY okay. We will refund you in full.
However, since all registrations took place more than 60 days ago, the window to refund your registration fee back to your credit card is now closed, so we can’t refund you with the click of a button anymore.
Thus, in order to refund you, we can only do so via Venmo, PayPal, or Check (sent first class USPS).
Those are the only three methods of payment we can offer. If none of those work, you may keep the registration credit for a future event.
Whether you want a refund or want to donate your registration fee, please fill out the survey below. This will provide us with the information necessary to process your refund / donation.
Your refund could take anywhere from a day to a month to be received. Please be patient as we navigate this new territory and work through each of the hundreds of Paid Competitors one-by-one.
Redeeming Fundraiser Perks
We’re extremely appreciative of all the fundraising our competitors did ahead of our Connecticut tournament. We were poised to break records and I’m really proud of that.
Many fundraising competitors surpassed thresholds that earned them perks. Fundraisers who raised more than $400 have earned physical perks. However, we can not fulfill those immediately.
Physical Fundraising Perks:
Fundraiser tees, rashguards, hoodies, backpacks, and/or Gis will NOT be able to be redeemed until mid-August.
I know that may sound unfortunate and inconvenient, but it’s simply a logistical issue. Once we rescheduled the tournament we halted production on certain items as the manufacturing facilities themselves slowed or closed. We were timing the production of our Gis and Backpacks to arrive in late July, which would have been in time for the tournament.
All perks for fundraisers who raised more than $400 will be redeemed via our online store using a discount code. This is a process we use every year with our west coast tournaments where we can’t bring our merchandise, so we’ll follow similar protocol.
You will receive a separate email that outlines exactly how to redeem your perks in August.
The content below is just a high-level overview of how it’s going to work. Please keep an eye out from another email from us with that information.
If you raised more than $250 you have earned a free entry to any future Tap Cancer Out tournament. In order to redeem this, you will need to register for the tournament once it opens and then email us at email@example.com to let us know that you will be redeeming your free entry. Basically you’ll use a Fundraiser Ticket Option but not be required to fundraise anything (though we hope you do).
For Connecticut 2021 we may end up creating a special ticket option just for those who are redeeming a free entry from the year before. So keep a lookout for that!
If you were a Paid Competitor AND raised more than $250, you’re entitled to a registration refund AND also a registration credit for a future tournament. Please make sure to fill our our survey so we can process your refund.
**Of course, our community is awesome and we know that many of you will register as a fundraiser next year and raise more than $250, thus not really needing the “free entry” since you’ve earned it all over again. So it’s up to you if you’d like to use it for a different tournament or not use it at all.
If you raised more than $400 you have earned an exclusive fundraiser t-shirt. You will actually “order” this from our online store event though it’s not an actual product we sell.
If you raised more than $600 you have earned your choice of a hoodie or rashguard. We do have kids sizes in both our hoodies and rashguards, but they’re typically only sold/redeemed at our tournaments. I will add them to our online store so our younger fundraisers can redeem their perks.
If you raised more than $1,000 you have earned a backpack and if you raised more than $2,000 you have earned a Free Gi!
The codes we will send to redeem your perks are one-time-use codes that must be used in full. They will include a flat fee shipping rate that helps us offset a portion (but not all) of the shipping costs.
That should be all for now! If you have any questions, you can always directly reply to this email or shoot us a note at firstname.lastname@example.org.
If you missed it somehow, the link to the survey that you MUST FILL OUT in order to receive a registration refund is below 👇👇👇👇
I’m sure many of you are curious about our future tournaments and Showcases and right now I can’t provide you any solid information one way or another. We’re taking this week-by-week and even day-by-day in certain cases.
We will not open applications for our remaining 2020 Sub-Only Showcases until we’re confident we can host the events.
Thanks for bearing with us and we appreciate the continued support!